Image by Clarisse Meyer

School Policy

MEMBERSHIP

  • Annual membership fee at the Richmond Music School is $50.00 per household. Membership fee registration after January 1 is prorated to $25.00 per household. This fee includes the annual Society fee allowing one vote per family member at the annual general meeting.

  • Membership fees are annual effective from July 1st to June 30th and are non-refundable. Lessons will not commence until this fee has been paid.

  • If students want to secure their Teacher yearly, then the membership must be paid on July 1st of the next school term. We do not guarantee the same time slot.

 

REGISTRATION OF TUITION FEES

  • Tuition fees for private lessons are payable in advance by one school term. Please refer to Term Calendar as stated on our website. This enables the school to book the fixed scheduled lesson times with the teacher for the whole term. 

  • Fees must be received prior to the start of lessons. If payment is not received, Richmond Music School reserves the right to cancel all upcoming lessons and the student risks the loss of the current teacher and time slot.

  • Group lessons/programs are payable by one-time payment for the course fee. 

  • We accept payments by e-Transfer, Debit Card, Visa, and Master Card. All monthly fees made by credit card will automatically be charged. Students/Parents will not be notified for approval. By signing the Registration/Membership form you are approving this charge.

PAYMENT OPTIONS

  • One-Time Payment — Suitable for paying for group lessons or trial lessons.

  • Term Payment — This payment is for 12 weeks or more. Please refer to the term dates on our website for a number of weeks per term.

  • Full School Term — This payment reflects the start of the lesson to the end of the school term on June 30th and must be paid in full for the whole session prior to the first class.

  • Summer Term — This payment reflects lessons starting on July 1st and ending August 31st and all lessons scheduled must be paid prior to the lessons during this term. 

LATE PAYMENT/ARREARS

  • Late payments may result in the suspension of lessons and possible loss of Teacher

  • All returned payments will be charged a $25.00 handling fee. This includes unauthorized payments on credit cards.

  • Enrollment is only accepted from those returning students whose fees and accounts are paid up to date and in good standing. Any arrears must be paid in full before subsequent enrollment is accepted.

SCHOOL CLOSURES

  • Our programs run from September to June. There are several times during the year when the music school is closed. Students are not invoiced for these times.

  • Two-week Christmas/New Year period.

  • Richmond School District Spring Break.

  • Statutory Holidays and the Easter weekend, including Easter Monday.

LATE ARRIVALS

Zero tolerance for late arrival, your lesson will end at scheduled time.

CANCELLATIONS, REFUNDS AND WITHDRAWALS

  • Please note that lessons cancelled by the student will need a notification by email to the office of Richmond Music School with a cc to the teacher. The School is under no obligation to provide refunds or make up lessons unless the lesson is cancelled by the teacher. Absence of notification will result in charging the student account for the missed lesson. Non-attendance at lessons does not constitute withdrawal.

  • Due to the continuous nature of group lessons, missed classes cannot be made up and withdrawal from classes cannot be refunded.

  • In the event of student withdrawal 15 days’ notice must be given. This notice must be given whether or not the student attends these lessons. There will be no refund of fees for this period of notice. Any pending make up lessons will be forfeited.

  • Requests for a change of teacher must be submitted in writing to the office and Principal stating the reason(s) for the transfer request prior to being assigned to a new teacher.

  • Lessons cancelled by the teacher – Most of our teachers are performing artists. This means there may be some disruptions to the normal lesson times. The teacher will do everything possible to find a mutually agreeable time to make up any lessons they cancel due to illness or professional commitments. In the event that a time convenient to both parties is not found, credits or refunds will be issued at the end of the term.

MAKE-UP LESSONS

  • If scheduled individual lessons are cancelled by the student/parent, it is at the sole discretion of the teacher whether the lesson will be eligible for make-up lesson. Teachers are under no obligation to do so but will try their best to reschedule a makeup lesson.

  • In the event of a medical emergency with less than 24 hours' notice, the teacher may require from the student a doctor's note for proof of absence. If a lesson due to medical reason cannot be made up, only under this condition, or if the teacher canceled without offering a make-up lesson, then the lesson may be credited.

  • All make-up lessons are to be completed by June 30.

ADDITIONAL COSTS

  • Materials such as music books, metronome and instruments are chosen at the Teacher’s discretion to match the level of the student’s development, and should be supplied by the student or parent.

  • There is no charge for participation in recitals. This does not include recitals put on privately by the teacher at the school.

LIABILITIES

The School accepts no responsibility for personal injury occurring at any School activity (including transportation to and from the activity) nor for any damage to instruments or personal property, however caused. RMS's health/ safety protocol strictly follows the BC Health Authority policy.  Each student attending in-person class should adhere RMS's safety and Covid-19 protocols.  All students are responsible to ensure his/her own safety while on school property.  RMS is not responsible for any incident that is not caused by RMS negligence.

PRIVACY

Music school events may be photographed, audio or video recorded by the Richmond Music School during the school year. Registered members including Parents/guardians/students hereby grant permission for the school to take photos and video recordings for promotional purposes and for use in social media channels and website, unless notice is given in writing. No student will receive monetary reimbursement for use of such photographs or recordings unless authorized in advance by the Board of Directors. The Board of Director’s decision will be final. All members, students, faculty, and anyone who submits a registration form including trial lessons students are automatically subscribed to RMS' newsletter and emails unless RMS is informed by writing to unsubscribe the contact. 

Richmond Music School Society reserves the right to change or update any of the terms and conditions at any time.